BOARD OF DIRECTORS MEETING MINUTES JANUARY 7, 2025

Posted: 4 August 2025

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MINUTES IN ITALICS WITHIN EACH AGENDA ITEM

Mid Atlantic Barbecue Association Board of Directors Meeting

Tuesday, January 7, 2025, at 7:00 p.m. via Zoom

Confirmation of Quorum, Call to Order

Attending: Lisa, Bill J, Shannon, Henry, Samantha, Bill D., Drew, Andrea, Grace, Lee

Approval of Prior Meeting Minutes (December 2024)

New Business
1. Election of Officers – voted on by the existing and new directors, all votes uncontested and unanimous
  1. President – Drew Darneille
  1. Vice President – Lee Evans
  1. Secretary – Lisa Dommes
  1. Treasurer – Samantha Adams

Renewal of BBQData subscription for 2025. Backyard tracking? SCA?
- Completed by Bill J.; Lisa to contact for Backyard

Need to Audit ToY Points and put out final call for points disputes
- RTOY Winner: Hot Mess BBQ
- Audit still required

Rookie ToY Applications
- Dog Bite Barbecue

Request from NEBS/Kathy Trainor to establish Kids Que ToY

Voted in December Meeting to approve. Unsure of number of Kids Q events in 2024. Will require manual tracking as not KCBS.

State Cup Selections – Polls to be posted to Facebook Board group, need to decide before banquet so they can be announced
- North Carolina: Eastern Carolina BBQ Throwdown 10/25
- West Virginia: Almost Heaven BBQ Bash 6/14
- Virginia: Chillin and Grillin in the Glades (Wise) 7/19
- New Jersey: New Jersey KnoQ-out – 5/3 or 4 at Organizer discretion
- Delaware: First State BBQ Bash 9/28
- Maryland: MD State BBQ Bash, 10/11 (Belair)
- New York: Grand American Barbeque (open)
- Pennsylvania: Twin Valley Day 1 or 2 at Organizer discretion

Motion to approve all contests above: 1. Lisa 2. Sam unanimous approval

Unfinished Business
1. Banquet:
  1. Must finalize the contract.
    1. Signed contract and 20% deposit due now.
    1. Final head count and final payment due at least 7 days before event (2/14 at latest).
    1. Liquor license must be obtained at least 10 days before event (2/11 at latest).
  1. Hotel block

Confirming Hampton Inn Annapolis

Social events Friday and Saturday nights.

Banquet 12-5

Nothing confirmed at this time for Friday or Saturday – targeting adults FR and family on SA

Trophies and payouts.

Samantha (new treasurer) to order the trophies – A1 trophies, same pricing as last year Motion to approve: 1. Lisa 2. Henry unanimous approval

Need to approach contest organizers, table sponsors, other donations.

Making Progress, still looking for additional

Shannon still pursuing contests for raffles, Steak in particular missing contact information.

Annual Planning Calendar – donor outreach
Committee Reports and Action Item Discussion
- Appointing Committee Chairs and Seeking Volunteers
- Sponsorship Committee – 2025 Sponsorship Outreach
  - Oklahoma Joe’s may be back on board for smoker donations for banquet
  - Grants for next year
  - ToY sponsorships

State-level Soy Boards

Drew will participate, but still looking for a chair – Drew to connect with Travis Murphy for potential interest

Lee, member Henry, member

A lengthy discussion was held about sponsorship opportunities and ways to better recognize / promote sponsors. Lisa will add the above to the sponsorship page on FB.

Membership Committee
- Membership is down 17% from last year
- Steak and Backyard ToY points tracking charts need to be updated. Who will be taking this over?

Lee Evans volunteered to chair membership

Grace will take over Steak and Backyard TOY points tracking

Publications Committee
- Need help with contest shoutouts for steak and bbq
- Need help maintaining events calendar
- Social media posts/live posts/steak

Grace to chair and lead social media