Board of Directors Meeting Minutes June 10, 2020

Board Members Present
Amy Overbey President
Mark Kenney Vice President
Lisa Dommes Secretary
Meg Ferguson Treasurer
Ercole Chila
Chiles Cridlin
Chris Schriver
Bob Trudnak

Board Members Absent
Brant Williams

Others Present
Luke Darnell

Call to Order
Ms. Overbey called the meeting to order at 7:08 p.m., noting the presence of a quorum.

Approval of Prior Meeting Minutes
Ms. Overbey moved to approve the minutes of the May 19, 2020 Board of Directors meeting as submitted. Mr. Cridlin seconded the motion and it carried unanimously (5-0-0).

President’s Report
Ms. Overbey deferred her President’s Report until more Board members join the meeting.

Membership Survey
Ms. Overbey reported that the information Mr. Schriver requested has been provided to him. He will provide a draft of the membership survey at the July meeting.

Team of the Year Rules Revision
Ms. Overbey noted that the revised Team of the Year rules have been finalized and will be posted to the website after this meeting.

*Mr. Chila and Mr. Trudnak arrived at 7:15.

Rookie Team of the Year Rules
The Board discussed the final edits to the Rookie Team of the Year Rules and the RToY online application. Ms. Overbey moved to approve the Rookie Team of the Year Rules as revised. Mr. Cridlin seconded the motion and it carried unanimously (7-0-0).

Ms. Overbey moved to approve the Rookie Team of the Year online application. Mr. Cridlin seconded the motion and it carried unanimously (7-0-0). Mr. Kenney will post the ToY Rules, RToY Rules, and the RToY online application to the website.

State Cups
The Board discussed designating State Cup contests for 2020. Decision was tabled to the July meeting in the hope that the schedule for the rest of the year will be clearer at that time.

*Ms. Ferguson arrived at 7:30.

President’s Report
Ms. Overbey opened discussion of the operations of committees and subcommittees in relation to the Board as outlined in the Bylaws. She stated that committees and subcommittees should be staffed by the Board, after a call for volunteers has been issued to the membership. A call for volunteers will be included in the upcoming newsletter. Discussion points on the relationship of the Board to committees and sub-committees will be posted to the Board Facebook group.

Committee Reports
Membership Committee: No report.

Backyard Subcommittee: Mr. Cridlin submitted minutes of the first Backyard Subcommittee meeting in advance of the Board meeting.

Communications Committee: Ms. Dommes reported that she worked with Janet from National Barbecue News to update the membership database and contact information. The Saturday morning Virtual 9:22 Shot continues to attract members each weekend, although it is not an official MABA event. Minutes are being posted to the website after approval at the following meeting. A draft newsletter was circulated to the Board for input. Ms. Overbey suggested posting it to the Board Facebook group and Google Docs drive to collect input. Edits will be collected until Friday, June 19. The final version will be circulated via the Facebook group for final revisions. It will be sent to the membership on Monday, June 22.

*Mr. Cridlin left the meeting at 8:00.

Website Committee: Mr. Kenney will post updated information to the site as well as the RToY application.

Finance Committee: Ms. Ferguson reported that the check from the Butcher Shoppe for the points chase has been deposited. All recurring accounts have been updated with the new credit card information.

Bylaws Committee: No report.

There being no further business to come before the Board, the meeting adjourned at 8:05 p.m. The next Board of Directors meeting will be held on July 14.

Respectfully submitted,
Lisa Dommes, Board Secretary