Board of Directors Meeting Minutes March 2, 2020

Mid Atlantic Barbecue Association
Minutes of the Board of Directors Meeting
March 2, 2020

Board Members Present
Amy Overbey President
Mark Kenney Vice President
Lisa Dommes Secretary
Ercole Chila
Chiles Cridlin
Chris Schriver
Bob Trudnak
Brant Williams

Board Members Absent
Meg Ferguson Treasurer

Others Present
Luke Darnell

Call to Order
Ms. Overbey called the meeting to order at 7:04 p.m., noting the presence of a quorum. Ms. Overbey noted that the Board of Directors meeting will be held on the second Tuesday of the month going forward.

Approval of Prior Meeting Minutes
The minutes of the February Board of Directors Meeting and Annual Meeting were unavailable at the meeting. Review and approval was tabled to the April meeting.

Banquet Recap
In Ms. Ferguson’s absence, Ms. Overbey reported that the raffles took in about $10,000 in receipts. Ms. Overbey is still working on updating access to the association bank account. Facebook posts thanking the donors have been completed. The major sponsors have requested at least one post per month regarding the points chases, preferably on Instagram. Need to ensure our Instagram account co-posts to Facebook as most of our members seem to utilize Facebook. A survey will be sent to the membership to suggest improvements to the banquet and solicit comments as to the banquet location next year and beyond.

Team of the Year
Discussion ensued regarding the Team of the Year Rules. Ms. Overbey will edit the rules and distribute them to the Board for review, editing, and voting at the next meeting. The Rookie of the Year Rules will also be reviewed.

Committee Reports
Membership Committee
Mr. Cridlin discussed his plans to grow and engage the membership. The feasibility of establishing the Backyard Teams as a trophy category next year was discussed. Ms. Overbey noted that we need to be able to pull reliable data to accurately award these prizes. The association will review Mr. Schriver’s results this year and determine if the program can be implemented the following year. The recognized contests will need to be those that post results to KCBS. MABA may choose to recognize Mr. Schriver’s results at the end of this year if the points tracking system is deemed to be reliable.

Publications Committee
Ms. Dommes reported the she, Ms. Overbey and Mr. Schriver have made follow-up posts regarding the banquet.

Finance Committee
Ms. Ferguson was absent from the meeting and there was no report. The final tally of proceeds from the banquet raffles is therefore unavailable.

Bylaws Committee
Mr. Darnell offered to review the Bylaws and recommend any suggested changes.

Unfinished Business
Mr. Cridlin discussed his ideas for philanthropic efforts. Bass Pro Shops and Smithfield may choose to match MABA’s donations to charities. A raffle at the 9:22 shot might be implemented to raise funds for charity. There are issues with donating cooked food, but the teams could support a canned goods drive at contests to support a local food pantry and prizes might be awarded to teams donating the most. Decision on this matter was tabled pending further discussion.

There being no further business to come before the Board, the meeting adjourned at 8:20 p.m. The next Board of Directors meeting will be held on April 14.

Respectfully submitted,
Lisa Dommes, Board Secretary